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Components of Human Resource Management (HRM)/Staffing Functions

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Components of Human Resource ManagementComponents of Human Resource Management (HRM)
Principles of Management (POM)
Third Semester | Second year
BSc.CSIT | Tribhuvan University (TU)

Components of Human Resource Management(HRM) / Staffing Function
ACQUISITION:
It involves the employment of the right number and right kind of workforce to the right job at the right time. It consists of:

  1. HR planning: It is the process of predetermining future human resource requirements. The steps are:
    • Assessing current human resources, which gives ideas of competencies available in the org.
    • Forecasting demand it gives ideas of future need of quantity and quality manpower.
    • Forecasting supply: It is estimation of human resources likely to be available from internal and external sources.
    • Matching demand with supply: It gives the  idea of HR gap.
    • Developing action plans: Promote or downsize existing personnel or recruiting new personnel from external sources.
  2. Job analysis: It specifies job requirements and determines qualifications needed for various jobs. It consists of;
    • Job description is a systematic, organized and written statement of  what the job holder does, how it is done, under what conditions, and why. It is the duties, responsibilities and requirements of a particular job.
    • Job specification which states what the job demands in terms of abilities and qualities in a person to perform the job.
  3. Recruitment: This step involves attracting potential candidates to fill the positions. Prospective candidates are identified and stimulated to apply for the job. Sources of recruitment can be:
    • Internal: thru transfer, promotion
    • External: advertisement, consultants, educational institutes, friends, family
  4. Selection : This step involves choosing qualified persons form among the prospective candidates. The steps are:
    • Application evaluation
    • Preliminary interview
    • Selection test: Aptitude test, Intelligency test, Personality test, Achievement test
    • Reference check
    • Final interview
    • Medical test
  5. Placement: This step involves the placing the right candidate in the right job.
  6. Socialization: It is the process of adaptation of new employees to organization culture.

DEVELOPMENT:
This ensures proper competencies of employee to handle jobs. It consists of:

  • Assessing development needs
  • Employee training
  • Management development
  • Career development

UTILIZATION:
This ensures willingness of employees for increasing productivity by doing jobs effectively. It consists of:

Appraisal can be:

    1. Performance review-assessment of past performance.
    2. Potential review- assessment of suitability for promotion or training.
    3. Reward review assessment to provide rewards or pay raise.
    4. Self appraisal or by immediate supervisor
  • Reward management: can be intrinsic and extrinsic to motivate employees

MAINTENANCE:
It ensures retention of employees in the organization. It consists of:

  • Labor relations
  • Employee discipline
  • Grievance handling
  • Welfare
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